How to allocate independent trip revenue and expenses - Centralized bank account categories
Revenue Allocation Category
Donations: Funds received from donors
Fall Cookies: Revenue from Fall Cookie sales
Fundraising: Funds received from all fund raising activities e.g., cheese sale, magazine subscription, bottle drive, but not an event
Independent Trip Revenues: Individual Payments from Girls/Parents/Guiders for International trips
Other: Only to be used for Ontario Council Financial Assistance Program for trips
Parent Order Revenues: Revenue collected for international uniform orders
Special Events: Funds received from an event held to raise funds for the trip, e.g. strawberry social or spaghetti dinner
Spring Cookies: Revenue from spring cookie sales
Taxable Revenue: Individual Payments from girls/parents/Guider for interprovincial trips
Training and Conference: Not applicable
Weekly Dues: Not applicable
Camp: Not applicable
CWFF Collected: Not applicable
Joint Event Revenues: Not applicable
Membership Fees Collected: Not applicable
Equipment Revenue: Not applicable
Local Run Camping Events: Not applicable
Expense Allocation Category
Advance: Cash Advance for foreign currency purchase
Awards and Badges: Expense to purchase badges associated with travel e.g. GGC patch or trip event patch
Camp: Camp rental e.g. registration fee for camping event
Equipment Purchases: Trip Equipment expense; tents or gear
Fall Cookie Purchases: Payment of fall cookie order
Gifts: Cost of gifts for host
Independent Trip Expenses: Interprovincial travel expenses for hotel, food and beverage (including tips) while on trip or en route
Input Tax Credit (ITC) Expenses: Interprovincial trip expenses including HST/GST(no receipt = no credit)
International: International travel expenses for hotel, food and beverage (including associated tips) while on trip or en route for international trips
Office Supplies: Ink for Guider’s printer to make copies or info for parents, journals, stationery supplies
Other Administration: Foreign exchange variance, laundry, parking pre-trip
Parent Order Purchases: Expense of order for international uniform
Postage/Courier: Mailing thank you cards to hosts or info to girls/parents that maybe going on trip but not in local unit
Public Relations: Costs associated with publicizing event
Printing: Print materials to inform about trip details/copying. Print materials for fundraiser information
Program: Fees for activities on trip e.g. river rafting, horseback riding, high ropes, canoeing, sightseeing or tour activities (including tips)
Special Event: Expenses organizing the special event, costs associated with fundraising
Spring Cookie Purchase: Payment of spring cookie order
Training: Instructors for trip activities or training prior to trip e.g. first aid
Travel: Transportation costs (including applicable tips): air fare, taxi, bus, car rental, train, ferry, gas, parking while on trip, travel insurance
Craft Supplies: Not applicable
CWFF Forwarded: Not applicable
Donation: Not applicable
Joint Event Expenses: Not applicable
Membership: Not applicable
Membership Fees Forwarded: Not applicable
Music/Arts: Not applicable