Here are some important points to remember when fundraising for a trip:
- Anyone wishing to engage in fundraising should familiarize herself with the Fundraising Procedures and Guidelines, Fundraising FAQs and policy 01-19-01 regarding Fundraising in the Governance Manual
- Any fundraising beyond the sale of cookies requires approved
- This includes any donations that are solicited
- Independent trips may not begin fundraising until their SG.8 package has been approved
- The FR.1 form must be submitted to trips@guidesontario.org
- Trips must ensure they have received fundraising approval from trips@guidesontario.org before any fundraising starts
- Guiders and youth members must receive benefit from fundraising in the same manner or using the same formula
- Guiders may not receive a benefit beyond that which the other members of the trip receive
- Girls may not pay for the cost of Guiders' trips
- Girls may not fundraise exclusively for Guiders in a group
- Parents/guardians of youth members must be a part of the discussions about how the allocation method is determined
The following are examples of how fundraising can be allocated to trip members:
INDIVIDUALLY:
Dollar for Dollar Sales:
This format tends to be one of the most popular methods. Individuals are credited with the amount that is raised by that individual.
Example 1
Party Sales:
Ranger Robin sold $130 worth of Tupperware, Ranger Rianne sold $93 worth of Tupperware, Ranger Rayna sold $0 worth of Tupperware and Guider Gilda sold $63 worth of Tupperware. Each group member receives the profit amount for the exact amount of the product that they sold.
Example 2
Cookie Sales by individuals:
This method is usually applied to individual cookie sales, where the member receives the profit on the cases she sells.
USING CREDITS EARNED:
Example 1
Car Wash:
Over 6 hours, the car wash brings in $299. 3 participants came for 6 hours, 2 came for 2 hours, 1 came for one hour, 2 didn't come at all. Each participant is allotted 1 "credit" per hour of service.
Guider 1 = 6 hours = 6 credits = $78
Girl 1 = 6 hours = 6 credits= $78
Girl 2 = 6 hours = 6 credits = $78
Girl 3 = 2 hours = 2 credits = $26
Girl 4 = 2 hours = 2 credits = $26
Girl 5 = 1 hours = 1 credits = $13
Girl 6 and 7 = 0 hours = 0 credits = $0
A total of 23 hours were worked and 23 credits allotted.
$299 divided by 23 = $13, so each credit is valued at $13.
This is the most "fair" way of dividing up the value earned.
Example 2
Silent Auction:
Some units allocate "credits" based on a combination of factors (e.g. contribution effort and time). Participants may be allocated 2 credits for every prize donated and 1 credit for each hour spent at the event. This helps the participant who can never get to the event and it helps the participant who doesn't have contacts to get prizes.
GROUP:
As with donations to a unit/trip, the funds need to be divided equally among all participants. Clearly indicate whether that is all participants in attendance or to include absent participants as well. Remembering that coming for an hour would then need to be considered the same as someone there for the entire day.
Example 1
Cookie Sales at Grocery Store:
Option A would be to divide the profits equally among everyone who sold that day or Option B: divide the profits equally among everyone in the trip unit. This information needs to be clearly communicated before the event.
Example 2
Bottle Drive:
Option A: divide profits equally among those present or Option B: divide profits among everyone on the trip.
BLENDED – GROUP and INDIVIDUAL:
Example 1
Example: Spaghetti Dinner.
Participants sell tickets for $10 each.
Ranger Robin sold 13 tickets = $130, is present for 2 hours = 2 credits
Ranger Rianne sold 9 tickets = $90, is present for 0 hours = 0 credits
Ranger Rayna sold 0 tickets = $0, is present for 4 hours = 4 credits
Guider Gilda sold 6 tickets = $60, is present for 4 hours = 4 credits
- Situations often occur that someone can't attend and perhaps someone else doesn't have connections to whom they can sell - but they can provide hours of service
- Each member is told BEFORE tickets even go on sale, that they will get $5 from each ticket sold and that they receive 1 credit for every hour contributed. The remaining ticket profit and the money received from any boxes of cookies sold during dinner will be divided evenly by participants, based on credits. ($0 from cookies, as none were sold and $140 from remaining tickets profits)
- $140 group ticket profits divided by 10 hour/credits = $14/credit
Robin receives $65 from ticket sales and $28 for 2 hours contributed at event
Rianne receives $45 from ticket sales and $0 for 0 hours contributed at event
Rayna receives $0 from ticket sales and $56 for 4 hours contributed at the event
Gilda receives $30 from ticket sales and $56 for 4 hours contributed at the event