Trainer yearly allowable expense
Ontario Council provides financial support to Trainers on a yearly basis to help cover the costs of miscellaneous training supplies. Currently, the yearly allowable expense amount is $50.
Trainers who would like to receive reimbursement for this must submit a completed Annual Trainer Report (TR.4) and an expense form with receipts for the expense(s).
Examples of the types of training supplies that can be expenses are as follows:
- Printer paper
- Printer ink cartridges
- Markers or pens
- Post-its
- Binders or tabs
To help Trainers gain enrichment hours, training registration fee(s) can be submitted (up to a maximum of $50). Please note that a receipt showing your registration payment will be required.
Criteria for receiving the yearly allowable expense are:
- Trainer completed a minimum of ten hours of training Guiding members during the year.
- All receipts must be attached to the Trainer’s completed expense form.
- A maximum of $50 will be reimbursed.
- Expense forms are due August 31st of each year.
Trainer yearly allowable expenses should be forwarded to the Adult Engagement Coordinator.
TEAM training allowable expenses
Ontario Council will provide subsidy for
all TEAM training and enrichment modules. For a complete list of modules, please refer to the National
TEAM chart
The following are the allowable expenses for subsidized TEAM modules:
- Mileage up to 500 KM return to a training location. If the location is over 500 KM return the travel expense must be pre-approved by the Learning and Development Adviser.
- Copying of participant hand-outs or facilitator guides will be reimbursed. The Trainer can request the copying through the Event Coordinator by completing the online Trainer Request for Photocopying Form.
- Resource materials required to run the training will be reimbursed (e.g. program book for branch specific module within foundations module, as a reference for the Trainer).
- TEAM pin costs for members completing a stream will be reimbursed. The Trainer can request the pins through the Event Coordinator working on the training by completing the online Trainer TEAM Pin Request Form.
- Training materials such as craft materials – allowable amount per participant per training is $2.
- Meeting room rental fees up to a maximum of $75 will be automatically reimbursed. If the rental charge is over this amount pre-approval through the Event Coordinator is required.
Note: For rental fees over $75, Trainers can send an estimate or invoice to the Event Coordinator prior to contract signing for pre-approval.
- Refreshments for training sessions have an allowable expense amount of $1.50 per participant. This amount does not apply to weekend events and only applies to sessions that are single day events or training sessions.
- Meal allowance for Trainers as per current provincial expense guidelines, unless it is a weekend training in which case meal allowance will be based on the per person cost allocated in the weekend training event budget.
- Accommodations (only if required).
Training expenses need to be submitted to your Event Coordinator.
OAL – Residential and Tenting (Practical skills)
Allowable expenses for Outdoor Activity Leadership (OAL) are the same as the TEAM allowable expenses with the addition of the following:
Meal planning cost up to a maximum of $10 per participant per event, only if full OAL training (theory and skills) is being offered.
Camp rental fees up to a maximum of $200 (total for all participants and Trainers).
OAL – Adventure
Information on allowable expenses for OAL Adventure training can be requested through the Event Coordinator.
TEAM Enrichment Modules
The following trainer expenses are covered by Ontario Council:
- Mileage up to 500 KM return to a training location, if the location is over 500 KM return, the travel expense must be pre-approved by the Learning and Development Adviser.
- Meal allowance as per current provincial expense guidelines, unless it is a weekend training in which case meal allowance will be based on the per person cost allocated in the weekend training budget.
- Resource materials required to run the training will be reimbursed. These materials may include program book for branch specific training (reference tools).
- Accommodations (only if required).
Training expenses need to be submitted to your Event Coordinator.
Participant fees should cover the following expenses:
- Copying of participant hand-outs or facilitator guides. The Trainer can request the copying through the Event Coordinator (please see requesting photocopies).
- Additional training materials such as craft materials.
- Office supplies such as participant name tags/packets/labels etc.
- Accommodation fees for participants if required.
- Meeting room rental fees.
- Refreshments or meals at training (not enroute) for participants.
- Cost of renting audio/visual equipment.
- Participants will be responsible for their own travel costs.