Ontario Council
For Guiding in Ontario and Nunavut

Administrative Community Leader Manual

Welcome aboard!

Thank you for taking on the ACL role. The role is multifaceted, and Guiders in your community will expect that you know where to find the answers to all the questions about the policies and procedures of Girl Guides of Canada. This manual gathers all the information you need into one handy reference so you can be an effective ACL. By clicking on the appropriate link below, you will find the latest version of relevant forms, policies or guidelines. Please use the links (or bookmark the web pages) each time you need a form – it is important to use the most up-to-date version and they are updated frequently.

If you have comments on the manual, or a suggestion for a resource that you think should be included, please email the Deputy Provincial Commissioner at on-dpc2@girlguides.ca.

Quick Click ACL Resources

Guiding Roles

National Documents

Safe Guide

Girl Protection

Code of Conduct

Performance Management, Module 3

Community Planning

Community Planning Overview

Community Planning
  1. Community Planning Cycle
  2. Unit Management
    • Unit Guider requirements and Safe Guide Ratios
    • Unit Role that must be filled (i.e., Contact Guider, Treasurer)
    • Process to open a new unit or reopen a previously closed unit
    • Process to close a unit (including temporarily)
    • Process to merge units, including a “soft” merge vs “hard” merge
    • How to update Unit Finder
  3. Community Waitlist Management
    • Where to find the updated report
    • How to manage/communicate with units
    • Steps to provide commentary back to province
User Space
  1. New User Space
  2. Permit Renewals
  3. Requesting a Certificate of Insurance, INS.02
  4. Contract Submission Form
  5. User Space FAQs
  6. Unit Space Support Request form
Adult Membership
  1. Adult Membership:
  2. Volunteer Screening Process:
  3. Types of Roles for Adults
  4. Community Rosters
    • Admin. Community Directory - list of all adult members in the community
    • Admin. Community Open Activities - list of awards for all adult members in the community
    • Potential Member Status Report - list of all potential members (PMBRs) in the community and where they are in the process
  5. Forms
Girl Registration
  1. Girl Membership
  2. 2022-2023 Membership at a Glance
Unit Minimums
  1. Unit Minimum FAQs
Specialty Communities
  1. Specialty Communities Overview
  2. Sample Specialty Community Job Description
Community Guiders
  1. Community Guider Application
  2. Community Guider Training
  3. Community Guider Field Guide

Policies and Procedures

Awards and Recognition

  1. Awards Report
    • Go to Province/Area/Admin Community/District Members Open Activities for specific Community Information
  2. Awards Management:
    • Award timelines and due dates
    • Breakdown of who pays and/or purchases each award (National/Province/ACL)
    • How to ensure iMIS is updated for GGC and external awards
  3. Adult Member Awards and Recognition:
  4. Youth Member Awards and Recognition:
  5. Scholarships:
  6. Awards User Guide for Reviewers
  7. Award Nomination Portal - Survey Monkey
  8. External Awards:

Diversity and Inclusion

Learning and Development

Program Resources

Trip and Event Planning

Outdoor Experiences

Cookies

Finance and Banking

Marketing and Promotions

Merchandise

Information Technology and Communication

Contact Information and Directories

Provincial volunteers

  1. Ontario Council
  2. ACLs and ACL Advisers
  3. Advisers
  4. Girl Forum
  5. Ontario Trainers - for more information please contact training@girlguides.ca
  6. Trefoil Guild Presidents - for more information please contact on-trefoiladviser@girlguides.ca
  7. Unit Finances - for more information please contact on-treasurer@girlguides.ca
Support Us
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Girl Guides of Canada-Ontario Council
Charitable Registration #: 11893-8554-RR-0015
4/20/2024 11:10:41 AM