FAQ for Guiders

Awards
Camp Wa-Thik-Ane
Communications
Contracts
Cookies
GGC Québec Merchandise
iMIS
Membership Growth
Provincial Office
Québec Programming
Receipts


Awards

-          I’d like to recognize a fellow Guider for the work she does. What types of awards can I nominate her for?

 

  • Visit the Awards page of our website and download the full Québec Awards Booklet for descriptions of the different awards. If you’re looking for a less formal way to salute a Guider, you can give her a ‘Tip of the Hat’. To do so, email our Awards Specialist at qc-awards-prix@guidescanada.ca with the Guider’s name, mailing address, your name, and a short yet detailed description of why she is special.

 

Camp Wa-Thik-Ane

-          We’d like to reserve a site at Wa-Thik-Ane. Where do we start?

 

  • When we are able to share our beautiful camp again, we will update the method to make reservations.

 

Communications

 -          I’d like to submit an item for The Guide Post. How do I go about it?


  • Contact qc-editorial@girlguides.ca to find out how!

Contracts

 -          What contracts need to be signed by the Provincial Office and who do we send what?

 

  • All contracts, for meeting space, sleepover locations, camp locations, etc. must be signed by the PC or her deputy with no exceptions. The agreement should include a summary of terms and conditions. GGC also requires proof of liability insurance in order to sign contracts. For facilities or service providers not regularly used by GGC, please request a copy of their general liability insurance (certificate or summary of policy) at the time the contract or rental agreement is negotiated. (The provincial office will then keep a copy for future reference.) Paperwork should be sent as early as possible to qc-contracts@girlguides.ca.

 

Cookies

 -          How do we order Québec Cookie Ribbons?

 

  • At this time, we are not offering the Cookie Ribbons program. Please also note that National has suspended the All Stars program for now, as well.
  • For everything else Cookies, please refer to Cookies FAQ on Member Zone.

GGC-QC Merchandise

 -          We’d like to design a District crest. Are there guidelines to follow?

 

  • If you’d like to use the GGC logo, the design must receive provincial approval. Take a look at the Brand Standards  on Member Zone for details.
  • Send your design to qc-pr-rp@girlguides.ca for Council approval at least a month before production to ensure enough time for approval or suggested modifications.

 

-          We’d like to purchase some Québec patches or crests to bring on a trip as swaps. What’s available to buy?

 

  • Email qc-international@girlguides.ca to find out what’s in stock.

 

iMIS

 -          What is iMIS and what does it have to do with me?

 

  • iMIS is a database that includes information about all volunteers, girls, their activity records, Unit and district details, and more! All members and non-member volunteers have an iMIS identification number and a personal profile that are often necessary to reference for administrative purposes.
  • From swim test results to contact details to awards received and positions held - it’s essential that everyone’s iMIS record be kept up to date. This way her Guiding history will be complete should she be applying for a scholarship or any other opportunity.
  • Send all updates and inquiries to your District Commissioner, or to our membership Adviser, qc-membership@girlguides.ca if you are at-large.

Membership Growth

 -          We’re planning a local recruitment event. Are there items available to loan from the provincial office? What PR material is available?

 

  • The following items are available to order from your Provincial PR Adviser at qc-pr-rp@girlguides.ca.

- Adult and girl recruitment brochures
- Adult and girl recruitment posters
- Tattoos, stickers and magnets
- Bookmarks
- Cards
- Free meeting passes
- Cookie posters
- Banners
- Pop-up tent
- Feather Flag

  • Images, ads and clip art are available on the Brand Centre

 

-          What are some other recruitment tools that we can use?

 

  • Visit the PR page of our website for a list of resources including tips for organizing a recruitment event, information request cards, letter templates and parent engagement tools.

 

Provincial Office

 -          How can I contact someone?

 

  • Click Contact Us in the bottom right corner of our QC website to download a full Provincial Contact List. This link is also available in the GuidePost.
  • If you cannot find the details of the person you’re trying to reach on our Provincial Contact List or do not know who you should write to, send an email to info@girlguides.ca so we can put you in touch with the right person.

 

Québec Programming

 -          We’ve just completed a provincial challenge. How do we order our crests?


  • Fill out an order from (available on the Shop page of the QC website).

Receipts

 -          How and when are receipts sent to parents/guardians?

 

  • When girls are registered online: The registration confirmation email is immediately sent to the family email address upon registration 

 

12/7/2021 1:17:19 AM